Privacy Policy
Privacy Policy – Nordic Mind Studio
Last updated: 22 May 2026
Who we are
Nordic Mind Studio (“we”, “us”, “our”) is a mental health and wellness practice based in Denmark.
We offer online and inperson sessions to clients in Denmark and, in some cases, elsewhere in Europe.
We are the data controller for the personal data we collect through our website and when providing our services.
You can contact us at:
Email: info@nordicmindstudio.com
Address: Denmark (full address available on request)
What this policy covers
This policy explains:
• what personal data we collect about you
• why and how we use it
• the legal bases we rely on under the GDPR and Danish law
• who we share it with
• how long we keep it
• your rights and how to exercise them
By using our website, contacting us, or booking a session, you agree that we may process your personal data as described here.
What data we collect
The data we collect depends on how you interact with us.
Visitor and usage data
When you visit our website, we may collect IP address, device type, pages visited, and technical error information. We use this to keep the site secure and improve our services.
Contact and booking data
When you contact us or book a session, we collect name, email, phone, and appointment details to manage services.
Payment data
Payments are processed securely. We do not store full card details.
Information you share in sessions
Special category health data is processed only with your explicit consent for counselling services.
Communication data
We keep messages and replies to follow up on your requests.
Cookies and similar technologies
We use cookies for security and analytics. You can manage your preferences at any time.
Why we use your data (legal bases)
We process data to provide psychological services, respond to enquiries, comply with legal health regulations, improve our website, and send updates.
How we share your data
We share data with trusted service providers, professional advisers, and only when legally required for safety or compliance. We do not sell data.
International transfers
We ensure safe transfers outside the EU using Standard Contractual Clauses or adequacy decisions.
How long we keep your data
Data is kept as required by Danish bookkeeping and health law (usually 5+ years).
Your rights under GDPR
You have the right of access, rectification, erasure, and to object. Contact info@nordicmindstudio.com to exercise these.
Complaints
Contact us first. You can also complain to Datatilsynet (www.datatilsynet.dk).
Security
We take technical measures to protect your data, though no internet transmission is 100% secure.
Children
Services are for those 16+. We delete data provided by children without consent.
Changes to this policy
We update this policy periodically. The date at the top shows the last revision.